An Accounting and E-Invoicing System Built Around How Your Business Actually Posts
Invoicing, receivables, payables, VAT-ready reports and tax authority e-invoicing, on a chart of accounts designed with your accountant instead of copied from a template.
A confession from twelve years of building business systems: when a finance manager tells us their accounting software failed, the software is usually innocent. The chart of accounts was a template nobody adjusted, three people could post to the same ledger with no rule about who does what, and month-end close ran on WhatsApp screenshots. Buy software before those decisions are made and you have bought shelfware. So we start in the other order. We design the chart of accounts and the posting workflow first, on paper, with your accountant in the room, and only then build the system around it: invoicing, receivables and payables, VAT-ready reports, and e-invoicing integration covering Egypt's ETA, with Gulf clearance regimes handled against each country's published specification.
Workflow before code
The account tree, cost centers and posting rules are agreed in a written document your accountant approves before development starts. Half the value of the project is that document.
E-invoices that actually clear
Egypt's ETA integration is exercised against the authority's test environment until invoices, credit notes and debit notes clear consistently. Gulf clearance and reporting regimes are built the same way, to the official spec of your country.
USD pricing you can read first
Business systems start from $3,000 and every range we work to is printed right here, not hidden behind a sales call. Invoices from us follow delivered stages of the build.
Your ledger, your infrastructure
The system runs on your own server or a cloud account registered to your company. When the final stage is settled, the source code and database pass to you under the contract's ownership clause.
What goes into the build
Invoicing and quotations
Quotes that convert to invoices in one step, Arabic and English document layouts, multi-currency where you trade across borders, and numbering sequences your auditor will accept.
Receivables and payables
Aging reports, customer and supplier statements, partial payments and credit limits, so the question "who owes us what since when" takes one screen instead of one afternoon.
VAT-ready reporting
Output and input VAT tracked per document and summarized per your filing period, so the return is a report you export rather than a spreadsheet you rebuild every quarter.
Tax authority e-invoicing
For Egypt: document submission to the ETA, credit and debit notes, and handling of rejections with a resubmission queue. For Gulf countries: generation and reporting built to your regime's published format.
A chart of accounts shaped like your business
Branches, projects, cost centers and departments structured the way you actually track profit, so management reports come out of the ledger instead of being reassembled around it.
Bank reconciliation and audit trail
Statement import and matching, plus a log of every posting, edit and void with user and timestamp. When the auditor asks who changed an entry, the system answers.
What an accounting build costs
| Scope | Price range | Typical timeline |
|---|---|---|
| Core build (invoicing + receivables/payables) | from $3,000 | typically 8-12 weeks |
| Full suite with e-invoicing and VAT reporting | $4,500 – 8,000 | typically 12-20 weeks |
| Connected suite (accounting plus inventory, POS or HR links) | from $8,000 | 20+ weeks |
The distance between these tiers is mostly workflow, not code: more approval chains, more document types, more systems to reconcile against. Your fixed figure comes after the chart-of-accounts session, because quoting before understanding the posting rules is exactly how shelfware gets sold.
From messy books to a clean first close
- Books walkthrough: your accountant shows us how money actually moves today, sensitive numbers under NDA if you prefer, and together we draft the account tree and the rule for who posts what.
- Signed blueprint: the chart of accounts, document flows and written acceptance criteria go into one document you approve before any code exists; the fixed price and payment stages are attached to it.
- Ledger first, weekly drops: the core ledger and invoicing go up on a staging server early, with fresh builds pushed weekly so your finance team posts test entries while later modules are still in progress.
- E-invoice dress rehearsal: the integration runs against the tax authority's test environment (the ETA sandbox for Egypt) until documents clear reliably, then we run one full month in parallel with your current books and reconcile the totals.
- Cutover and transfer: opening balances migrated, your team trained on real workflows, the system deployed on your infrastructure, and code plus database becoming your company's property when the final stage is paid.
Frequently asked questions
We already bought accounting software once and nobody uses it. Why would this end differently?
Because the last purchase almost certainly failed on workflow, not features. Nobody agreed the account structure or who posts what, so the team quietly went back to Excel. We refuse to start development until those rules are written down and signed, which is unglamorous and is also the reason the system gets used.
Does it integrate with Egypt's e-invoicing platform?
Integration with the ETA is a standard part of our Egyptian builds: invoice submission, credit and debit notes, and a queue for rejected documents so nothing silently disappears. Everything is proven on the authority's test environment before a single production document is sent.
What about VAT and e-invoicing in the Gulf?
VAT tracking and filing-period reports are built into the suite tier, and where your country runs an e-invoice clearance or reporting regime we implement it against the official published specification for that market. Requirements differ by country, so this is scoped explicitly in the blueprint rather than assumed.
Our books live in spreadsheets and an old desktop program. Can you move the history?
Opening balances, open invoices and customer and supplier ledgers are imported as a defined migration task with its own sign-off, and you verify the imported figures on staging before cutover. Full historical detail can be archived and kept queryable if you want it, which we agree on during scoping.
Who hosts the system and who owns it in the end?
It deploys on your own server or on a cloud account opened in your company's name, so your ledger never depends on our continued existence. The contract makes the code and the database your property when the last stage is settled, and the Trust Center page at /trust explains how we handle client data during a project.
Start with your trial balance, not a demo
Export your current account tree or trial balance, however messy, and send it over. We will tell you plainly whether you need a custom build or just a better-structured setup of what you already run, and what either path costs.
